HR Salary Administrator


The function

The HR Salary Administrator is required to carry out administrative and support work in the area of employment terms & conditions and complete all pay roll processing for the ForFarmers UK Business. The HR Salary Administrator supports the, HR Business Partner UK, HR Team UK, HR Shared Service Centre Manager and the Management of a Business Unit by ensuring correct and timely processing of data relating to salaries with different schemes and terms of employment. All processing much comply with statutory requirements, contractual and working arrangement obligations.
The HR Salary Administrator reports hierarchically to the local HR Business Partner or Manager HR Shared Service Center

Personnel and salary administration

- Responsible for the preparation and processing of the monthly payroll for c. 1100 employees (this includes the entire cycle of payroll processing from onboarding to off boarding and any changes or claims);

- Processes the primary and secondary employment conditions in the payroll administration;

- Processes the personnel and salary transactions (variable and fixed) in the payroll and employee information systems on time and correctly;

- Collects attendance, overtime, leave and sickness data, checks and corrects imperfections;

- Checks the salary transactions and salary calculations;

- Is responsible for (part of) the administration of the pension provider;

- Provides administrative support to HR Business Partner and / or HR Officer;

- Maintain internal / external contact in terms of employment conditions and salary.

- Maintain proper and effective document control system

Management information

- Provides timely creation and sending of the monthly transaction overviews;

- Ensures proper reporting and payment to implementing institutions;

- Is responsible for the delivery of data (journal entries) for the correct processing in the general ledger;

- Provides reporting to HR and controlling with regard to absenteeism figures, FTE analysis, etc.;

Makes connections of financial data with the general ledger, e.g. connection to the aggregate wage sheet with the general ledger, but also balance sheet specifications of the salary related general ledger accounts.


  • Keep abreast of company policies statutory payment and tax legislations that impact on remuneration;
  • Be prepared to undertake any training as required to keep up to date with current and best practice

Continuous Improvement

  • Continually look for ways to improve and streamline process and systems to add value and manage cost
  • Make recommendation as appropriate from this
  • Ensure job tasks are effectively documented for hand over during absence
  • Involvement in any agreed project work as identified within the department


  • Ensure up to date with UK GDPR legislation and that appropriate safeguards measures are implemented to maintain confidentiality through encryption and password protection
  • Ensure all records are confidentiality stored in logical format and are easily accessible